JCDP Frequently Asked Questions

ACFO-OCG Joint Career Development Program

 

Full description of all programs

Calendar of events

Eligibility table

FAQ

For any additional questions unanswered below, please contact jcdp@acfo-acaf.com.

 

From where is the funding for the Joint Career Development Program (JCDP) coming?

The $1 million investment is coming from the Government of Canada on behalf of TBS. Your ACFO union dues do not cover any aspect of the JCDP.

 

Why was the JCDP created?

The FI Community is a highly skilled group of professionals with great potential for career advancement but highly particular requirements to reach those milestones. Professional development is crucial towards the career advancement of FIs, and the FI Community made this loud and clear to ACFO. After we pushed for this investment, TBS also came to acknowledge the importance of PD and investing in it. We are proud to be working together to bring this fund to the FI Community.

 

What are the requirements to apply for training?

All applicants must be substantive FIs and ACFO members. In addition, if you are a successful applicant, you must be available to respond to emails regularly throughout the months of July and August to arrange your training and to obtain approval needed for training during work hours. Therefore, if you plan to take time off in July and August, we recommend using your home email address as your main point of contact on your application form.

There are no further requirements other than specific criteria mentioned for each program here. We welcome applications from all FIs.

 

How do I apply?

Simply complete the online application form to submit your candidacy. No further action is required.

 

If I received training under the 2017-18 JCDP, am I still eligible to receive training under this year’s program?

Yes, you are still eligible to apply and receive training. However, priority will be given to FIs who did not receive training in 2017-18 (excluding attendance to Tune Up events and Rosetta Stone).

 

Where can I find out more about all the programs?

A complete description of all the programs is available here, including program summaries and a full calendar of events. More in-depth details, such as course curriculum, will be available in the coming weeks.

If you still have questions about any of the programs, please contact jcdp@acfo-acaf.com.

 

Do I need my manager’s consent to apply?

We highly recommend that you obtain your manager’s consent and inform them about the Joint Career Development Program prior to applying, since your manager’s approval will be required if you are selected for training. Once selected and contacted by ACFO, you will have approximately two weeks to secure your manager’s approval.

 

How are the recipients selected?

FIs will be selected for training by random draw. In the order of names drawn, FIs will be awarded training based on rankings of preference indicated on their application form.

 

How many programs can I apply for?

You may apply for as many programs as you want, but if you are selected for training, only one form of training / professional development will be awarded to you based on the order in which your name is drawn and the rankings indicated on your application form.

 

How many FIs will be selected for each program?

The OCG and ACFO have worked together to establish a rough estimate of the number of FIs who will be selected for each program. However, since we are looking to touch as many FIs as possible in the most meaningful way, the number of FIs selected for each program will depend on level of interest and number of applicants for each form of PD.

 

What are my chances of being selected for training?

Your chance of being selected will depend on the total number of applicants. However, the 2017-18 JCDP received approximately 750 applications and more than half of applicants received training.

 

When/where will the recipients be announced?

FIs selected will be notified by email in July if they have been selected for training. Once finalized, the list of recipients will be posted on the ACFO website. We thank all FIs for applying, but due to the expected volume of applicants, FIs not selected will not be contacted.

 

When will the training take place?

For the Tune Up series, the Interchange Program and IFSD 360, training will take place during fixed dates ranging from late August to early December 2018. For leadership training and language training, dates are flexible. A full calendar of events is available here.

 

Why wasn’t this fund allocated equally to all FIs?

ACFO and the OCG can ensure the funds will be used wisely as professional development for FIs by allocating to the individual rather than by department. In addition, by pooling the funds, we can develop and tailor programs specifically for FIs, such as the uOttawa IFSD 360 program. Finally, with the diversity of backgrounds and experience across the FI Community, not every FI requires the same type and level of professional development; therefore, the fund allows for FIs in need of specific types of PD an equal chance to receive training.

 

Does this mean the training budget from departments for PD has been cut?

No, departmental training budgets have not been cut. They are still responsible for providing you with professional development and the JCDP fund is an additional PD fund.

 

I’m an FI outside of the NCR. Will I have the same opportunities for training as FIs in the NCR?

Yes, all forms of training and professional development are open to FIs in the regions with all travel and associated costs covered under the fund, including the FI Interchange and the uOttawa program. However, due to budgetary constraints, only a handful of FIs from the regions will be drawn for the uOttawa program.

 

Will I be required to book my own travel/accommodations if I’m selected for a program outside of my region?

You are encouraged to book your own travel and accommodations and it will be reimbursed by ACFO. However, all bookings must follow the Government of Canada’s travel directive and be pre-approved by ACFO in advance. Therefore, you must be able to respond to emails regularly in the weeks prior to your training to make arrangements. If you require any assistance booking your travel, an ACFO staff member would be pleased to assist you.

 

If I’m selected for training, will I have to incur any expenses (ex. travel, accommodations, incidentals)?

If travel between cities is required for your training, no, you will book your own travel and accommodations and it will be reimbursed by ACFO. If you need assistance, an ACFO staff member will work with you to book travel and accommodations as required and provide you with a reimbursement claim form. You would be required to provide your banking information for reimbursement, as all payments are issued by ACFO via EFT. All bookings must follow the Government of Canada’s travel directive and be pre-approved by ACFO in advance.

However, if you are travelling within your city for training, expenses such as parking or mileage will not be covered unless special arrangements are arranged in advance with an ACFO staff member. We encourage you to speak with your manager to have these costs covered by your department.

 

If I’m selected for training, will I receive overtime pay for any travel done outside work hours or on weekends?

We unfortunately cannot provide an honorarium for any overtime.

 

By when must the training be completed?

Flexible forms of training, such as language training and job shadowing, must be completed by March 31, 2019. Dates for other programs can be found in the JCDP 2018-2019 calendar.

 

What happens if I’m no longer available for training, if my manager denies my leave request or if I’ve changed my mind about the training for which I’ve been selected?

We highly recommend that you make sure you’re certain you’re available and/or set time aside in your calendar prior to applying in case you’re selected, since:

  • You are not permitted to change the programs you’ve selected or your preference rankings once the application deadline has passed;
  • You are not permitted to transfer your training to another FI, as FIs selected for training will be contacted by an ACFO staff member in the order their names are randomly drawn, so if you’re not able to participate in the training you’ve been awarded, recipients will be reallocated training based on responding to that staff member on a first come, first served basis; and
  • Another form of training will not be reassigned to you.

If your leave request gets denied by your manager, please contact us and we will work collaboratively with management to secure approval.

 

Will the JCDP fund be back next year? Is this a permanent fund?

The funding is part of the current FI collective agreement which expires in November 2018. An assessment by TBS will be completed upon re-negotiation of the fund to determine whether the funding will be renewed. Therefore, we encourage maximum participation from FIs to demonstrate the value and opportunity this fund provides for the FI Community.

 

If I’m selected for training, can I push it to next fiscal year?

No, your training must be completed by March 31, 2019. Should the fund return for 2019-20, you must re-apply next year to be eligible for training.

 

Who determines which programs are offered by the JCDP? Could I make a suggestion if I have ideas?

The programs offered by the JCDP fund are determined through joint decision by the ACFO-OCG JCDP committee.

However, we welcome any suggestions for consideration for next year’s program, which may be submitted to jcdp@acfo-acaf.com.

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