Preliminary notice of ACFO’s 27th Annual General Meeting (AGM) is hereby given in accordance with Article 9.13.1 of Bylaw Number 1. The AGM will take place:

Thursday, November 24, 2016 at 6:00pm Shaw Centre 55 Colonel By Drive Ottawa, ON K1N 9J2

To submit resolutions, bylaw amendments, auditor nominations or other business

All regular members are invited to submit resolutions, amendments to the bylaws or submissions of any other business for consideration by the membership at the AGM. Proposed resolutions and amendments must be submitted by email (information@acfo-acaf.com) on or before October 5, 2016 (50 days prior to the AGM as per Article 17.2.1 a) of Bylaw Number 1). All regular members are invited to nominate auditors. As per Article 16.1.1 of Bylaw Number 1, nominations for auditor must be submitted by email (information@acfo-acaf.com) on or before November 11, 2016.

To review ACFO’s bylaws and voting rules

ACFO’s bylaws and voting rules are available for review on ACFO’s website.

To review the AGM package

Copies of the annual report, budget, resolutions for consideration and voting procedures will be made available to members electronically by November 3, 2016 (20 days prior to the AGM as per Article per Article 17.2.1 b) of Bylaw Number 1).

Elections

At the 2016 AGM, elections will be held for one position on the Board of Directors:

• Chair of the Board

As per Article 6.3.2 of By-law Number 1, “To be eligible for election as Chair, a Regular Member must be a current member of the Board and must have held a position on the Board for one full term as was defined at the time of his/her election to fill that term.” Nominations for the position of Chair must be submitted by email to information@acfo-acaf.com on or before October 11, 2016. In the event that a current member of the Board of Directors accepts a nomination for the Chair vacancy, a further call for nomination for the then vacated Director position(s) will be made on October 11 with a deadline for nominations of October 26, 2016.

To attend the AGM

The date and location of the 2016 AGM has been established to coincide with FMI PD Week. If you are planning to attend the AGM in Ottawa, please confirm your attendance with Lauren Doty by e-mail at ldoty@acfo-acaf.com or by calling toll free at 1-877-728-0695 ext. 247 or local (613) 728-0695. Dinner will be served, so please indicate any dietary restrictions.

For more information

If you would like more information or assistance in any of these matters, please contact ACFO Chief Administrative Officer Catherine Larrivée by e-mail at clarrivee@acfo-acaf.com or by calling toll free at 1-877-728-0695 ext. 224 or local (613) 728-0695.